Program Planning Resources
Core documents that help groups design and prepare their retreat.
Meals & Menus
Meal planning details and examples for group retreats.
Packing Lists
Swimsuits for showering, covered shoes & pants for ropes courses, water bottle
These are what we send for our camps, I can send these in editable format too.
Agreements & Policies
Essential documents that outline site use, safety, and expectations.
Facilities, Equipment & Site Information
Everything You Need to Know About the Campus and What’s Available On-Site
Sample Itineraries & Program Design
See how Winners’ Camp programs flow from start to finish. Our sample itineraries show the natural rhythm of a retreat — from individual reflection to team activities and shared celebration. Use these examples as a guide to design your group’s custom experience.
One Day Events
Ideal for schools or work teams looking for a meaningful experience within a single day. These programs fit naturally into a school /work schedule or can be extended into the evening for a deeper dive. Each itinerary blends icebreakers, ground challenges, and facilitated team-building that strengthen communication, trust, and leadership — all designed to spark connection and growth in just one day.
Overnight Camps
Our overnight programs capture the heart of the Winners’ Camp experience. Groups stay on-site to share meals, campfire reflections, and a mix of ropes, leadership, and personal growth sessions. Spending the night together creates powerful bonds and a sense of community that lasts long after the retreat ends.
Multi-Day Retreats
Multi-day retreats offer full immersion in Winners’ Camp’s leadership and experiential learning curriculum. Participants move through a balanced flow of activities — from team challenges to reflection and celebration — with time for rest, journaling, and connection. These extended programs create deep transformation, unity, and renewed purpose for every participant.
Retreat Programs & Activities
Experiential Learning That Inspires Growth. Our programs are organized into three core categories that balance learning, challenge, and fun. Each experience is designed to meet your group where they are — fostering leadership, teamwork, and personal growth through hands-on activities, guided reflection, and shared success.
Academic, Leadership & Personal Development
Workshops that strengthen focus, confidence, and character through mindset lessons, study skills, and communication practice. These sessions help participants grow as learners and leaders both in and out of camp.
Ground, Low & High Ropes Challenges
Progressive trust and team-building experiences that move from gentle ground challenges to low and high ropes elements. Each activity builds courage, coordination, and connection through shared challenge and encouragement.
Group Activities & Camp Events
Large-group experiences that unite everyone in laughter, movement, and creativity. These all-camp events build community spirit and celebrate teamwork, making every retreat memorable.
Meals & Menus
Sharing meals together is a highlight of every retreat. Our menus are designed to fuel both body and spirit — balancing nutritious, local-style comfort foods with flexible options for dietary needs. From hearty breakfasts to family-style dinners and late-night snacks, every meal is made with care and aloha. We’re happy to adapt meal service to your group’s schedule and preferences. Whether you’re joining us for a one-day retreat or a multi-day camp, these resources will help you plan satisfying
Facilities & Site Information
Everything You Need to Know About Our Mountaintop Campus Description: Winners’ Camp is located atop Kamehame Ridge — a peaceful, private campus overlooking the ocean, designed to support learning, reflection, and adventure. This section includes dorm layouts, site maps, and arrival information to help you plan your group’s stay. Access to the site is via a private gated road. A gate key or access code will be provided before your program, along with detailed arrival instructions. Groups are en
Campus Map & Facilities Overview
Get a visual overview of our mountaintop campus — including dorms, dining hall, classrooms, ropes course areas, and gathering spaces. This map helps your group plan movement and meeting points throughout the retreat.
Dorm Layouts & Bed Counts
Review housing options and bed capacities for both dorms. Includes male and female room layouts, restrooms, and common areas to help you assign sleeping arrangements and plan for supervision.
Access & Arrival Information
Essential details for reaching Winners’ Camp safely and smoothly. Includes driving directions up Kamehame Ridge, gate and key instructions, parking information, and arrival/departure guidelines. Note: buses are not permitted; carpooling or van transport is required.
Equipment, Games & AV Resources
ools and Equipment to Support Every Program Description: Winners’ Camp offers a wide range of equipment, games, and audiovisual resources to help your group make the most of your stay. From sports gear and team-building games to sound systems and displays, these tools support interactive sessions, workshops, and evening activities. Most equipment is available upon request; specialty gear such as ropes course equipment (harnesses, helmets, belay systems) is reserved for use under the supervisio
Sports & Games Equipment
An overview of available sports and recreation items for group activities — including basketballs, volleyball nets, hula hoops, bean bags, and four-square or kickball supplies. Great for icebreakers, free time, and team-building fun.
Board & Card Games
A full list of games available in the dorms and common areas, such as Scrabble, Taboo, Uno, Jenga, Scattergories, and more. Perfect for small-group downtime, evening socials, or indoor activities on rainy days.
Tech & Display Equipment
Details on available audiovisual and tech setup — including 55" TV on rolling stand, projector and screen, speakers, microphones (wired and wireless), Bluetooth adapters, desktop computer, tablet, printer, and mixing console. These resources are ideal for presentations, worship sessions, or multimedia workshops.
Agreements & Forms
Clear Expectations for a Smooth and Safe Experience Description: These documents outline the responsibilities, policies, and safety procedures that help ensure a positive experience for every group visiting Winners’ Camp. They include site use expectations, participant waivers, and insurance guidelines to make your planning process straightforward and transparent. All groups are required to review and sign the Site Use Agreement before arrival. Participant waivers and insurance verification ma
Sample Site Use Agreement
Outlines facility usage, supervision requirements, cleanup responsibilities, and replacement policies for any damaged items. This agreement ensures mutual understanding of site care and safety expectations.Participant Waiver
Participant Waiver
Covers participant consent for physical activities, ropes course events, and photography. This form helps protect both your organization and Winners’ Camp while ensuring informed participation.
Insurance Requirements
Provides guidance for submitting a certificate of insurance (COI) for your group. Includes coverage minimums, naming conventions, and submission instructions to confirm booking compliance.
Planning & Logistics
reparing for a Smooth and Successful Retreat Description: This section includes practical tools and checklists to help your group prepare before, during, and after your stay at Winners’ Camp. From packing and setup guidance to cleanup and departure notes, these resources ensure that your retreat runs efficiently and stress-free. Every group is responsible for leaving the site in good condition. Please review these materials in advance and share them with your organizing team and chaperones so
Retreat Planning Checklist
An editable planning guide covering meals, activities, transportation, and staffing. Helps group leaders stay organized and communicate clearly with our team.
Arrival & Departure Checklist
Outlines setup, cleaning, and final walk-through responsibilities. Keeps transitions smooth and ensures each group leaves the site ready for the next program.
Packing & Supplies Guide
A simple reference for what to bring and what’s provided on site. Includes recommended packing for participants, as well as supplies needed by coordinators or facilitators.
It’s our goal to make every retreat a true collaboration — where planning feels simple, support is shared, and no one feels overwhelmed. We’ll work together to create a smooth, memorable event for your group from the first planning call to the final goodbyes on the ridge.